Roles and permissions
What each role can do in the filing workspace.
Company roles
Company users and company admins draft filings and run internal review; only company admins (and platform admin) send a filing to counsel review, and no company role signs off.
After counsel signs off, a company admin transmits to EDGAR, and a company user does when their seat has Can transmit to EDGAR on. An edit after sign-off needs counsel to sign again.
Viewer seats come with Core, after launch. A viewer seat a company already holds reads everything the company sees and changes nothing; the server refuses every write from it.
A company user can be scoped by area under Works on: Section 16 (insiders, Forms 3, 4 and 5, Form 5 requests, blackouts) and Reports (10-K, 10-Q and 8-K filings, filed documents, correspondence). Leave both on for full access; an area left off disappears from the seat's navigation and the server refuses its routes. Company admins always hold every area.
Filings holds Section 16 and Reports filings together, so a seat on either area keeps it and sees only its own area's filings.
Auditor and counsel
Auditor access comes with Core, after launch: no new auditor can be invited or join until then, and an auditor seat a company already holds keeps working. Section 16 filings need no auditor; counsel reviews and signs off Forms 3, 4 and 5.
- Counsel moves filings through counsel review, changes requested, and sign-off, and gets an email when a filing reaches their queue.
- Counsel reads a director's submitted D&O questionnaire answers, as company admins do (so does an auditor seat a company already holds); other seats see each questionnaire's status and dates only. Sending the questionnaire comes with Core.
Director
Director seats come with Core, for recording the board's approval of a 10-K or proxy statement. A director seat a company already holds reads the filing workspace, calendar and documents and changes nothing. A director signs their own Forms 3, 4 and 5 from a signing link with no seat, answers their D&O questionnaire from its link, and does not read another director's answers.
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TakePublic is a technology platform, not a law firm, broker-dealer, or auditor. Forms 3, 4 and 5 prepared in TakePublic file only after the reviewer the company designates, such as its securities counsel, signs off; any other filing prepared in TakePublic files only after a licensed securities attorney signs off.