How a filing moves to filed

Review stages

Every filing starts in draft. Your team moves it to internal review, then to counsel review; a licensed securities attorney signs off before anything is submitted. EDGAR acceptance marks the filing as filed, then accepted when disseminated.

• draft: AI or manual drafting in progress.
• internal_review: company team review before counsel.
• auditor_review: required for 10-K, 10-Q, S-8, S-3, 10-12G, 10-12B, 11-K, and 1-K; optional for other forms (for example a restatement amendment you choose to route through the auditor).
• counsel_review: with your licensed securities attorney.
• changes_requested: counsel sent the filing back for edits.
• signed_off: counsel signed; document hash locked.
• submitted_to_agent, filed, accepted: EDGAR submission and confirmation.

The auditor gate

A 10-K, 10-Q, S-8, S-3, 10-12G, 10-12B, 11-K, or 1-K must route through auditor review, and the auditor cannot clear it for counsel until the required deliverables are attached in the workspace. TakePublic never drafts auditor deliverables; they come from the audit firm.

• 10-K: the audit report (PCAOB opinion), plus the auditor consent (Exhibit 23) when your company's setting requires it. The consent applies when the audit report is incorporated by reference into an effective registration statement such as an S-8 or S-3; toggle it in Settings with counsel's guidance.
• 10-Q: the interim review report (SAS 100 / AS 4105).
• 1-K: the audited annual financial statements and auditor report.
• 11-K: the audited plan financial statements and auditor report.
• Forms without audited financials (8-K, 8-K/A, Forms 3, 4, 5 and their /A amendments, Form D, DEF 14A, PRE 14A, DEF 14C, PRE 14C, 424B5) go straight from internal review to counsel.
• Amendments to 10-K, 10-Q, and 8-K (10-K/A, 10-Q/A, 8-K/A) do not require auditor review. You can still route a restatement through the auditor by choice.
• S-8 and S-3 require auditor review and the auditor consent (Exhibit 23.1) attached before counsel review, because each incorporates the audited 10-K by reference.
• Deliverables bind to the document at attach time. If the filing changes afterward, they show as stale and must be re-attached, because the report must cover the exact content being cleared.
• The consent transmits with the filing as Exhibit 23.1, so it must be an HTML or text file, not a PDF.

The counsel gate

Nothing reaches EDGAR without counsel sign-off on the exact document being submitted. Sign-off creates a record bound to the SHA-256 hash of all filing section HTML at sign time. Any edit after sign-off changes the hash, invalidates the sign-off, and blocks submission until counsel reviews and signs again.

Who can move each step

Company admins and company users draft and run internal review. Only company admins or platform admin can send a filing onward.

• The auditor clears auditor review.
• Only counsel can sign off.
• After sign-off, a company admin can submit to EDGAR once the company's EDGAR credentials are verified in Settings.
• Platform admin can also submit when assisting.