How a filing moves to filed
The filing state machine from draft through counsel sign-off to EDGAR acceptance.
Review stages
Every Form 3, 4 or 5 prepared in TakePublic moves from draft to internal review to counsel review; a licensed securities attorney signs off before anything is submitted, and EDGAR acceptance marks it filed.
- Draft: the form is being prepared from the insider record and the recorded transactions.
- Internal review: company team review before counsel.
- Counsel review: with your licensed securities attorney.
- Changes requested: counsel sent the filing back for edits.
- Signed off: counsel signed; document hash locked.
- Submitted to EDGAR, Filed, and Accepted: EDGAR submission and confirmation.
The counsel gate
Nothing reaches EDGAR without a sign-off on the exact document being submitted: by the reviewer your company designates, such as your securities counsel, on a Form 3, 4 or 5, and by your securities attorney on any other filing. Sign-off binds to the SHA-256 hash of all filing section HTML; any later edit invalidates it and blocks submission until they sign again.
The one exception is a Form 3, 4 or 5 you upload as already reviewed and signed: TakePublic files that exact file once the signed page or a power of attorney is attached and a company admin, or a company user allowed to transmit, attests to its review (see Upload a Form 3, 4 or 5 you already have).
How filing work appears on the calendar
On the Company calendar, a Form 3, 4 or 5 is under Insider forms: its due date, its draft, counsel's sign-off and the reporting person's signature. Open in filing workspace continues on the filing, and Back returns to the same calendar view, date and filters.
Who can move each step
Company admins, company users and preparers draft a form. A company admin sends it to counsel, as can a company user whose seat can send to counsel and a preparer the company allows.
- Only counsel can sign off.
- After sign-off, a company admin, or a company user allowed to transmit, submits to EDGAR once the company's EDGAR codes are verified in Settings › EDGAR.
- A live Submit to EDGAR asks once ("Submit to EDGAR?": the package goes to EDGAR under the filer's own codes, and once accepted the filing is public and a correction is an amendment). Send test submission, which files nothing, keeps its one click.
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TakePublic is a technology platform, not a law firm, broker-dealer, or auditor. Forms 3, 4 and 5 prepared in TakePublic file only after the reviewer the company designates, such as its securities counsel, signs off; any other filing prepared in TakePublic files only after a licensed securities attorney signs off.